TrekNorth High School
Members Present: Steve Plum, Mike
Munson, Jean Benner, Louise Mengelkoch, Erica Haynes
Member Absent with Cause: Karen Krueger (Wedding)
TrekNorth Employees Present: Dan McKeon, Julie Johnson, Julia Plum,
Guests: Justin Testerman (VOA), Dale_______ (BSU Student), Matt Huffman
I. Approval of Board Minutes from last Sept 2, 2003,
Sept. 11 '03, Sept. 26 '03.
II. Consent Agenda
- checks for July, Aug, Sept (Addendum A)
- ESEA grant-TrekNorth allows
Julia Plum to act as the TrekNorth representative in applying
for this grant.
- Credit Accounts at various businesses Office Max $(10,000),
Target ($1000), *Simonson's Gas Station (gas purchases for TrekNorth
- TrekNorth Contracts-Food Service, Peterson Sheet Metal (Addenda
Motion to strike the Peterson Sheet Metal Contract For Maintenance
of Heating and Cooling Units Munson, Sec. Plum, passed unanimous.
Motion to Strike the Food Service Contract from Consent Agenda.
M. Munson, Second Benner. Discussion involves Board Recommendation
Finance Committee Develop Contract Policy for Board by Next Meeting.
Motion to Approve Consent Agenda Items minus the PSM
and Food Service Contracts. Benner, Sec. Plum. Passed Unanimous
Overview of First Month--Results of Staff Survey
Report on Staff Survey
of Impressions after one month.
IV. Old Business
A. revised annual budget - Julie --. See Adenda
Motion to Approve
Revised 03-04 Budget with acknowlegement that the assumed 2% increase
in State Funding for 04-05 and beyond is not
recognized as assured income. Plum. Sec. Benner, Unanimous
Recommendations of Auditor, Don Zehrke of Miller McDonald.
staff who work with money should be bonded.
- Prevention plan
for fraud should be in place
- Develop a disaster recovery plan.
- Establish a deadline for submitting
orders for materials, etc. June 30, etc.
- Responsibility for release
of activities funds.
- May is time when Budget should be amended
to to cover food service loss.
- Pledge security on deposited funds
should cover our deposits.
- Threshhold for capitalization.
- Establish the 501C3 Status
These recommendations will be deferred
to Finance Committee.
Motion to allow Sundog Staff to pursue
and finalize the 501C3 with an upward limit of
expenses. Munson. Sec.
V. New Business
A. Student concerts at TrekNorth facility (Matt
proposal to hold a concert benefit to raise money
for J-Term Trips.
Possible Dates Nov. 24 and Dec. 6.
Motion that Matt can pursue the
venue following approval from Simonson (landlord), security with
hiring a Police officer for the night and
checking sound ordinances. Also, establish a policy for handling
of monies. Munson, Sec. Plum. Unanimous.
B. Bank account
- proposed change from First Federal to First National
establishing credit line
Motion to authorize Kari to finalize transfer
of TrekNorth Account from First Federal to First National and
establish access the
$25,000 liine of credit when necessary to cover short term TrekNorth
Munson, Sec. Plum Passed.Unanimous.
Motion All Accounts Payable checks are to be signed
by Julie Johnson-Wilborg and Jean Benner. Kari Munson, Business
should have access
to all account information. Plum, Sec. Munson. Passed.
Bus purchase opportunity
Currently the bus is being inspected by MN. State Patrol and examined
by a certified mechanic. Cost is $1,900.
Tabled until reports from
State Patrol and mechanic are in.
maintenance agreement w/ GoAskRob (Addendum D)
Motion Adopt the new
website maintence agreement with Go-Ask-Rob. Plum, Sec. Munson.
E. Calendar changes
Motion to Approve the Amended Calender. Benner,
Sec. Munson. Passed Unanimous.
F. MACS Membership (dues will be invoiced in November--$5000)
Motion to approve MACS Membership and pay the annual fee. Benner, Sec.
Plum passed unanimous.
Required eligibility requirements, Dan will
develop this policy. Munson, Sec. Plum. Passed Unanimous
H. TrekNorth application for
MN Association of State Agencies for Surplus Property.
Motion to apply, Plum, Sec. Benner Passed Unanimously.
A. Expulsion policy (see board guidelines & student
Motion to establish an Ad Hoc Committee to develop formal policies
for discipline, suspension and expulsion membership to include
2 board members, 2 parents and 2 teachers.Munson, Sec. Benner. Passed
VII. Next Meeting: 6 pm on October 21, 2003 at
TrekNorth High School (to cover remaining agenda items)
Motion Munson, Sec. Benner. Unanimous.